Learning Objectives

By the end of the lesson, pupils should be able to:

1. Explain the following features of the letters of requests or favours ii. Analyze the styles and tone of letter of request iii. Write a letter of favour or request

Learning Activities

1. Pupils, in pairs, study a given sample of request letter and identify its features ii. Pupils, in small groups, study the style and tone of given forms of letters which are letters for special requests and favour iii. Following the features, each pupils write a letter of request to the appropriate community head or a constituted authority asking for his support on provision of necessary social amenities into the community

Embedded Core Skills

1. Communication and Collaboration ii. Critical thinking and problem solving iii. Leadership skills and Personal Development iv. Creativity and imagination

Learning Materials

• Samples of request letter or letter of permission
• Wall charts
• Web Resources

Building Background/connection to prior knowledge

Students are familiar with letter writing and have written a good number of letters.

What are letters of permission or requests

Letters of permission or requests are written documents used to ask for permission or approval to do something. Examples include a letter of permission to use a copyrighted work, a letter of request for a meeting or interview, or a letter requesting time off from work. These letters typically include information on the purpose of the request, any necessary background information, and a specific ask or request for permission or approval.

Letters of permission or requests are written documents that ask for authorization to proceed with a certain action. Some examples of such letters include a letter asking for permission to use copyrighted material, a letter requesting an interview, or a letter asking for time off from work. These letters usually provide information about the reason for the request, any relevant background information and a clear statement of the request for authorization or permission.

Features of letters Asking for special favours or Permissions

1. Clear and Specific Request: The letter should clearly state the specific favor or permission being requested, leaving no room for confusion. 
2. Relevant Background Information: Including any relevant background information that can help support the request and explain the need for it. 
3. Proper Formatting: The letter should be well-formatted, with a clear and professional layout. 
4. Respectful and Polite Tone: The letter should be written in a respectful and polite tone, avoiding any demands or ultimatums. 
5. Contact Information: The letter should include the sender’s contact information, such as their phone number and email address, so that the recipient can easily follow up. 
6. Supporting Documents: If necessary, the letter should be accompanied by any supporting documents that can help to back up the request. 
7. Timing of the Request: The letter should be timed appropriately, taking into consideration any deadlines or time-sensitive matters related to the request. 
8. Follow-up: The letter should include a polite reminder that you are looking forward to hearing from them and to follow up on the request. 

Format for writing letter of Special Favour or Request

The components of a letter of authorization include:

1. “From” Section: This includes your name, address, city, state, zip code, and telephone number. 
2. Date: The date on which the letter was written. 
3. “To” Section: The recipient’s name, title, organization name, address, city, state, and zip code. 
4. Greeting: A polite greeting addressed to the recipient, such as “Dear Ms./Mr. Last Name.” 
5. Subject Heading: A brief and clear summary of the purpose of the letter. 
6. Body: A detailed explanation of the reason for the request. 
7. Closing: A polite closing, such as “Thank you for your time,” followed by your name and signature. 
8. Follow-up: A polite reminder that you are looking forward to hearing from them and that you might be available for any questions or clarifications.