Letter of Absence from School – Basic 5 English Lesson Note (Second Term)

Learning Objectives

By the end of the lesson, pupils should be able to:

1. Explain the following features of the Letter of Absence from School ii. Analyze the styles and tone of Letter of Absence from School iii. Write a Letter of Absence from School

Learning Activities

1. Pupils, in pairs, study a given sample of Letter of Absence from School and identify its features ii. Pupils, in small groups, study the style and tone of given forms of Letter of Absence from School iii. Following the features, each pupils write a Letter of Absence from School

Embedded Core Skills

1. Communication and Collaboration ii. Critical thinking and problem solving iii. Leadership skills and Personal Development iv. Creativity and Imagination

Learning Materials

• Samples of Letter of Absence from School
• Wall charts
• Web Resources

Building Background/connection to prior knowledge

Students are familiar with letter writing and have written a good number of letters.

What are letters of Absence from School

Letters of absence from school are written communication that informs a school or educational institution that a student will not be able to attend classes for a certain period of time due to an illness, family emergency, or other personal reasons. The letter usually includes the date of the absence, the reason for the absence, and the expected date of return to school. It may also include a request for permission to make up missed work or exams. These letters are usually written by the student’s parents or guardian and addressed to the school principal or teacher.

Features of letters of Absence from School

As a human being, sickness is inevitable. And when it comes, as a student, the proper thing to do is to take a leave from school in order to take care of your body. I believe you’ll agree with me that education is nothing without health and life. In such cases, courtesy demands that you write an absence/leave letter to the school informing them of your predicament.

Letters of permission from school are written documents that request permission for a student to be absent from school for a certain period of time, or to participate in an activity or event that conflicts with school schedules. Some of the key features of these letters include:

1. A clear and concise subject line indicating the purpose of the letter.
2. The student’s name, grade level, and school.
3. The dates of the requested absence or event, including the start and end dates.
4. The reason for the absence or event, such as a family vacation, medical appointment, or extracurricular activity.
5. A statement of responsibility, such as a promise to make up missed work or exams.
6. Contact information for the person writing the letter, such as a phone number or email address.
7. A respectful and polite tone throughout the letter.
8. A closing statement that reiterates the request and thanks the recipient for considering it.
9. Signature of parent or guardian.
10. Date of letter.

Sample of letter of Absence from School

Subject: Letter of Absence for Daniel David

Dear [Head Teacher’s Name],

I am writing to inform you that my son, Daniel David, a pupil of Edu Delight Tutors Junior School, will be unable to attend school for the next two days due to an illness. He has been diagnosed with measles and is currently under medical supervision.

Daniel’s absence will be from [start date] to [end date]. I have spoken with his doctor and have been advised that he needs to stay at home to recover and to avoid spreading the illness to others.

I understand the importance of attendance and assure you that Daniel will make up any missed work or exams upon his return to school. Please let me know if there is anything else that I can do to support his education during this time.

Thank you for your understanding and cooperation.

Sincerely,

[Your Name]

[Your Contact Information]

[Date]