Presentation Software Cont’d – JSS1 Digital Technologies Lesson Note (Second Term)

Slide transitions and animations are visual effects that make a presentation move, and a slide show is the full-screen way of presenting it to an audience.

Behavioural objectives

1. Define a slide transition and an animation.
2. Add a transition to slides and an animation to an object.
3. Save a presentation using Save As and Ctrl + S.
4. Start, move through and end a slide show using the keyboard and mouse.
5. State the difference between a transition and an animation.

What is a slide transition?

A slide transition is the visual effect that plays when you move from one slide to the next.

• Everyday example: the way one scene fades into the next in a film.
• Simple picture: it works like a doorway between two slides.
• Where it works: it affects the whole slide, not single items.

Examples of transition effects

• Fade: the old slide slowly changes into the new slide.
• Push: the new slide pushes the old slide off the screen.
• Wipe: the new slide is uncovered from one side, like a wiper clearing glass.

How do you add a transition?

1. Click the slide you want to add the transition to, in the slide list on the left.
2. Click the Transitions tab at the top of the screen.
3. Choose an effect such as Fade, Push or Wipe.
4. Click Preview to see how it looks.
5. Click Apply To All if you want every slide to use the same transition.

Good habits for transitions

• Keep it simple: too many different transitions can make the audience feel dizzy.
• Stay consistent: pick one nice transition and use it for all your slides.

What is an animation in presentation software?

An animation is a special visual effect added to an individual item inside a slide.

• Items that can be animated: a single word, a bulleted list, a text box or a picture.
• Example: make a title “fly in” from the bottom, or make a picture “spin”.

What are the kinds of animation effects?

There are three common kinds of animation effect: entrance, emphasis and exit.

• Entrance: controls how an item appears on the slide. Its icons are green.
• Emphasis: draws attention to an item already on the slide. Its icons are yellow.
• Exit: controls how an item leaves the slide. Its icons are red.

How do you add an animation?

1. Click the text box or picture you want to animate.
2. Click the Animations tab.
3. Pick an effect. Green icons are Entrance effects.
4. Look at the small numbers (1, 2, 3) beside your items. They show the order in which the items will move.
5. Click Preview to check the effect.

What is the difference between a transition and an animation?

A transition acts on a whole slide as it changes, while an animation acts on one item inside a slide.

How do you save a presentation?

Saving stores your presentation in a folder so that your work is not lost.

• Why it matters: if the power goes off before you save, all your work on the slides and effects is lost.

Steps to save with Save As

1. Click the File tab.
2. Click Save As.
3. Choose your folder, such as Documents or a flash drive.
4. Type a name you can remember, for example My_Solar_System_Project.
5. Click Save.

How do you save quickly while you work?

• Shortcut: press Ctrl + S on the keyboard.
• Habit: save every time you finish a slide.

What is a slide show?

A slide show is the full-screen display of your presentation, used to show it to an audience.

• Purpose: the slides fill the whole screen so everyone can see them clearly.
• Effects: transitions and animations play only in slide show view.

How do you start a slide show?

• From the beginning: press the F5 key at the top of the keyboard.
• From the current slide: click the small “Slide Show” icon at the bottom right of the screen. It looks like a tiny projector screen.
• Keyboard option for the current slide: press Shift + F5.

How do you move during a slide show?

Evaluation

1. Define a slide transition and give two examples.
2. State two differences between a transition and an animation.
3. Name the three kinds of animation effect and the colour of the Entrance icons.
4. Which key starts a slide show from the beginning, and which key ends it?
5. Write the steps for saving a presentation named “My School” in your Documents folder.

Assignment

1. Open your “My School” project from the last lesson.
2. Add a Fade transition to all slides.
3. Make your name on the first slide Fly In.
4. Save the presentation with Ctrl + S.
5. Run the slide show from start to finish using the F5 key.