The Office JSS1 Business Studies Lesson Note

TOPIC: THE OFFICE 

TYPES OF OFFICE

There are two types of offices and they are:

1.         Big or large office
2.         Small office

 BIG OR LARGE OFFICE: this is a large building partitioned into small offices.

SMALL OFFICE: This could just be a single room with a table, telephone and in some cases, a fax machine and a computer.

An office is usually at the center of every organization, it serves as the life wire of the organization 

 EVALUATION

1.         List and explain the types of offices you know
2.         Write a short note in an office

 FUNCTIONS OF AN OFFICE

The functions of an office may be different from one office to another, but most functions performed by an office are as follows;

1.     RECEIVING INFORMATION: An office receives information from within and outside the organization using 
2.         Correspondence e.g. letters, faxes, E-mail, etc.
3.         Telephone calls
4.         Personal contacts
5. RECORDING INFORMATION: A piece of information received by an office by means mentioned above is recorded and filed away for use when the need arises.
6. ARRANGING INFORMATION: Information recorded is distributed to various sections and departments that need it.

 EVALUATION

1. Define an office
2.         Explain in one paragraph each:
3.         Big office ii. Small office

 READING ASSIGNMENT

Business studies for J.SS 2 Revised Edition by O.A Lawale. etc

 WEEKEND ASSIGNMENT

1.         A place where clerical work is done is called a/an      a. office    b. department     c.          firm d. organization
2.         A single room with a table, telephone, fax machine, computer is called    a. big office    b. small office     c. large office     d. complex office
3.         A building that is partitioned into small offices is called    a. small office    b. large office      c. partitioned office     d. building
4.         The means through which information is received in an office are as follows except    a. letter b. fax    c. e-mail d. running
5.         The following except _______ is the function of an office    a. receiving information b. arranging information    c. recording information d. scattering information

 THEORY QUESTION

1.         Mention seven (7) functions of an office
2.         Explain two functions of the above

 REVISION / EVALUATION QUESTIONS

1.         What is an office?
2.         Describe clerical works with three examples
3.         Mention the types of offices that you know
4.         State three  means of receiving  information in an office
5.         Give an example of each of the types of an office that you know.