Electronic Mails Basic 5 Computer Studies Lesson Note

Behavioural Objectives

By the end of the lesson, pupils will be able to:

• Write and send email • Receive and reply emails • Attach files to emails

Learning Activities

• Pupils in pairs, experiment the procedures involved in creating, writing, sending, replying mails and attaching files to emails

Emails : Writing and sending emails, Receiving and replying emails and attaching files to emails

Email is a way to send messages and documents over the internet. Here are some examples of how to use email:

1. Writing and sending an email:

Imagine you want to send a message to your friend telling them about your new pet. You would open your email program, create a new message, add your friend’s email address in the “To” field, write your message in the body of the email, and then click the “Send” button to send the message to your friend.

2. Receiving and replying to an email:

Now let’s say your friend writes back to you and you want to reply to their email. You would open the email they sent you, read it, and then click the “Reply” button. This will create a new email with their email address in the “To” field. You can then write your reply and click “Send” to send it back to them.

3. Attaching a file to an email:

Suppose you want to send a picture of your new pet to your friend. You would create a new email, add your friend’s email address, and then click the “Attach” button. This will open a window where you can select the file you want to attach. Once you have selected the file, it will be added to the email. You can then add a message in the body of the email and click “Send” to send the email with the attached file to your friend.

So in summary, email allows you to send messages and files to people over the internet, you can reply and receive emails and also attach files in your emails.

[Image showing email interface with various buttons and fields for composing emails]

Emails, Writing and sending emails, Receiving and replying emails and attaching files to emails

Practice Questions

Theory

How do you compose a new email?

1. What is the purpose of the “To” field when writing an email?
2. How do you attach a file to an email?
3. What is the difference between “Reply” and “Reply All” when responding to an email?
4. Can you explain the process of sending an email with an attachment?
5. How can you tell if an email has been read?
6. What is the purpose of the “CC” and “BCC” fields when sending an email?
7. How do you delete an email?
8. What is the difference between an “Inbox” and a “Sent” folder in an email account?
9. Can you explain how to forward an email to another recipient?

Fill in the gaps

1. To compose a new email, you need to click on the _______ button.
2. When writing an email, the “To” field is used to specify the _______ address of the recipient.
3. To attach a file to an email, you need to click on the _______ button.
4. When responding to an email, “Reply” will send the response to the _______ of the email, while “Reply All” will send the response to _______.
5. To send an email with an attachment, you need to click on the _______ button, select the file from your computer, and then click _______.
6. You can tell if an email has been read by checking the _______ icon next to it.
7. The “CC” field is used to send a copy of the email to _______ recipients, while the “BCC” field is used to send a blind copy to _______ recipients.
8. To delete an email, you need to _______ it and then click the _______ button.
9. The “Inbox” is where you receive new emails and the “Sent” folder is where _______ emails are stored.
10. To forward an email to another recipient, you need to click on the _______ button and then enter the _______ address in the appropriate field.

Objective Questions

1. How do you compose a new email? A. Click on the “New” button B. Click on the “Reply” button C. Click on the “Send” button D. Click on the “Delete” button
2. What is the purpose of the “To” field when writing an email? A. To specify the recipient’s name B. To specify the subject of the email C. To specify the recipient’s email address D. To specify the sender’s email address
3. How do you attach a file to an email? A. Click on the “New” button B. Click on the “Reply” button C. Click on the “Send” button D. Click on the “Attach” button
4. What is the difference between “Reply” and “Reply All” when responding to an email? A. “Reply” sends the response to the sender of the email, while “Reply All” sends the response to everyone who received the email B. “Reply All” sends the response to the recipient of the email, while “Reply” sends the response to everyone who sent the email C. “Reply” sends the response to the sender of the email, while “Reply All” sends the response to everyone who sent the email D. There is no difference between “Reply” and “Reply All”
5. Can you explain the process of sending an email with an attachment? A. Click on the “New” button, type the message, click on the “Attach” button, select the file, and then click “Send” B. Click on the “Reply” button, type the message, click on the “Attach” button, select the file, and then click “Send” C. Click on the “Forward” button, type the message, click on the “Attach” button, select the file, and then click “Send” D. Click on the “Delete” button, type the message, click on the “Attach” button, select the file, and then click “Send”
6. How can you tell if an email has been read? A. The email will have a “Read” icon next to it B. The email will have a “Unread” icon next to it C. The email has a “Replied” icon next to it D. You cannot tell if an email has been read
7. What is the purpose of the “CC” and “BCC” fields when sending an email? A. “CC” is used to send a copy of the email to additional recipients, while “BCC” is used to send a blind copy to recipients without others knowing B. “BCC” is used to send a copy of the email to additional recipients, while “CC” is used to send a blind copy to recipients without others knowing C. Both “CC” and “BCC” are used to send copies of the email to additional recipients D. There is no difference between “CC” and “BCC”
8. How do you delete an email? A. Click on the email and then click the “Delete” button B. Click on the email and then click the “Reply” button C. Click on the email and then click the “Forward” button D. Click on the email and then click the “Send” button
9. What is the difference between an “Inbox” and a “Sent” folder in an email account? A. The “Inbox” is where you receive new emails and the “Sent” folder is where sent emails are stored B. The “Sent” folder is where you receive new emails and the “Inbox” is where sent emails are stored C. Both folders serve the same purpose D. There is no difference between the two folders
10. Can you explain how to forward an email to another recipient? A. Click on the email, click on the “Forward” button, enter the recipient’s email address in the appropriate field, and then click “Send” B. Click on the email, click on the “Reply” button, enter the recipient’s email address in the appropriate field, and then click “Send” C. Click on the email, click on the “Delete” button, enter the recipient’s email address in the appropriate field, and then click “Send” D. You cannot forward an email to another recipient