The Departments In An Office/Organization JSS1 Business Studies Lesson Note

TOPIC: DIFFERENT DEPARTMENTS IN AN ORGANIZATION

INTRODUCTION

The size of an organization depends on various departments in an organization. In a one-man business the owner can act as an accountant, receptionist, clerk, manager, personnel manager, etc in this type of organization the departments are few. But in a large organization where the division of labour is practiced by people with different fields of learning work in their special areas in an organization, we have what is called division of labour and specialization.

 TYPES OF DEPARTMENT

In a large organisation, there are various departments. Such departments include:-

1.         Administrative department
2.         Personnel department
3.         Accounts department
4.         Sales department
5.         Purchasing department
6.         Production department
7.         Their functions are as follows:- 

•             ADMINISTRATIVE DEPARTMENT

1.         Formulation of policies
2.         Arranging reception room for visitors to the organization
3.         Maintaining an efficient filing system
4.         Documenting incoming and outgoing letters

•             PERSONNEL  DEPARTMENT

1.         Employing new staff
2.         Arranging staff training
3.         Looking after staff welfare
4.         Keeping staff record
5.         Carrying out staff dismissal

EVALUATION

1.         What are the functions of the administrative department?
2.         Write a short note on the personnel department. 

•             ACCOUNTS DEPARTMENT

1.         Preparing and paying staff wages and salary
2.         Keeping records of assets and liabilities 
3.         Paying those who the organization is owing 
4.         Collecting money from outsiders who owe the organization 
5.         Making sure that invoices are sent to those who purchased goods from  the organization
6.         Offering financial advice to the organization  

•       SALES DEPARTMENT 

1.         Selling and marketing the organization’s products. 
2.         Advertising the organization’s products
3.         Offering after-sales services
4.         Following consumer’s change in taste 

•             PURCHASING DEPARTMENT

1.         Buying new materials and equipment at reasonable prices 
2.         Monitoring the available goods in the market 
3.     Checking invoices submitted by suppliers to ensure they agree with the goods supplied.

EVALUATION

1.         Mention four functions of sales department 
2.         What is the Personnel department?

READING ASSIGNMENT

Business studies for J.S.S1 by O. A Lawal page for 34

WEEKEND ASSIGNMENT 

1.         The department that is responsible for staff welfare is……..a. personnel b. account c.          Sales
2.         The department that is responsible for advertising the organization’s products is ………………(a) purchasing (b)administrative (c)sales
3.         The department which is in charge of staff dismissal is………………  (a) personnel (b) production (c) purchasing 
4.         The department is responsible for keeping records of the organization’s assets and liabilities as (a) accounts (b) sales (c) purchases 
5.             The department that formulates the organization’s policies is a. Productions b. Marketing c.         Administrative 

THEORY

1.         Mention four different departments in an organization 
2.         Mention three functions of the personnel department 

REVISION/EVALUATION QUESTIONS 

1.         Give another name for a large organization. 
2.         Give two examples of a large organization that exists in Nigeria
3.         List four different departments that can be found in such an organization. 
4.         Mention three functions of personnel department
5.   Why do you have different departments in most large organizations?